George Town Interiors

Virtual Office Space

A virtual office is an economical way of doing business. This type of work space reduces traditional office costs, such as rent or leases for office space. For business owners and employees, a virtual office reduces the need to commute for work and most meetings. As a result, virtual offices also help reduce the environmental impact of doing business. At the same time, a virtual office allows companies and organisations to conduct their business in a professional manner without a physical office space. Typically business is done at home at a lower cost. There are also no long term commitment for office space and other related services, such as staffing and support services. In addition to a broad range of professional services and amenities, virtual offices also provide a variety of communication services.

Space Services

Although virtual in nature, virtual offices still provide physical space and amenities to carry out business. For example, some virtual offices feature executive suites that may be used by businesses and their employees. Other space services available to virtual office clients include business meeting spaces. Meeting rooms are often available on-demand, including conference rooms and offices. A workspace for casual use may also be offered on a drop-in basis. Workspace and meeting spaces are generally available at hourly, daily and monthly rates. On-site amenities might include broadband internet and phone use, as well as fax machines, copiers and printers. These features allow businesses to operate virtually with the option to meet with clients and have formal work areas when required.

Virtual office providers offer a physical address for businesses and organisations utilising their service. This generally allows businesses to have a physical address in a city of their choice. It also gives businesses the ability to use a prestigious or sought-after address without renting or leasing costly office space. Professional and mailing addresses may be used as a business address, which is particularly beneficial especially for home-based businesses. A physical address provides clients, customers and others with a degree of confidence about the legitimacy of a company. In addition to the ability to use a physical address for business purposes, virtual office providers also offer individual mailboxes and certain mail services in a centralised location. This might include mail scanning and forwarding, courier services, and other related services. Virtual office providers might also offer website design and hosting services, as well as a business card printing service. They might also share certain professional services, such as legal services, graphic design support and other technical support.

Communication Services

Virtual office providers offer a range of communications options and services for businesses. These options reduce the need to purchase expensive information technology and telecommunication equipment, as well as ongoing operational costs related to maintaining the technology. Costs of doing businesses are also reduced since many administrative positions are not required to do business. The most common services offered by virtual offices include the use of a remote receptionist, which replaces traditional administration or reception staff. A virtual receptionist offers a convenient answering service. This service may be provided by either with a live receptionist or by using an automated system. A virtual assistant may also be offered by virtual office providers, typically at an hourly rate. Virtual assistants deliver professional administrative or technical support to businesses, as well as creative assistance in some circumstances.

Virtual offices also include the use of certain telephone services that help businesses communicate with suppliers, clients, customers and others. These amenities generally include teleconferencing and phone answering services, as well as voicemail. They might also offer video conferencing technology. Some virtual office providers may offer varying degrees of functionality with communication services. For example, teleconferencing options may be more sophisticated with greater options to moderate meetings when compared to more basic conference call services. Virtual office providers may also give clients the option to access a centralised call centre. A call centre is ideal for outreach services, especially when getting in touch with a business' customers.